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Pitchero Club

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Club Policies

1. Name
The Club shall be known as Bournville Hockey Club
The Club's primary colours shall be maroon shirts, navy blue shorts with maroon, blue and gold hooped socks.

2. Aims and objectives

  • To offer competitive and non-competitive opportunities in Hockey to a wide variety of members with differing levels of ambition, playing abilities, ages and expectations.
  • To encourage and develop the entry of new and young players into playing Hockey.
  • To promote the club within the local community and Hockey.
  • To promote and develop generally the playing and enjoyment of Hockey as a sport.
  • To ensure a duty of care to all members of the club.
  • To provide all its services in a way that is fair to everyone.
  • To ensure that all present and future members receive fair and equal treatment.
  • To provide such social activities as members should from time to time require.
  • To undertake such fund raising activities as may be from time to time be agreed.
  • To enter into arrangements with third parties that may be appropriate to achieve the objectives of the Club.

3. Affiliation
The Club shall be affiliated to:

  • The Worcestershire County Hockey Association
  • The Midland Region Hockey Association
  • The English Hockey Association
  • The Club shall also subscribe to the Birmingham Counties Hockey Umpires Association and to any other body as may from time to time be agreed by the Club.

4. Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and any codes of conduct that the club has adopted.

Members will be enrolled in one of the following categories:

  • Full member
  • Honarary Member
  • Life member
  • Associate member
  • Student Member
  • Junior member

New members, upon completion of an application form, will be accepted into the Club and be eligible to attend training and play in arranged matches as selected. Selection criteria is based generally on ability.

There are no limitations on the eligibility of new members to join the Club. However the Committee may refuse an application if there is any evidence of specific unsuitability and will provide in writing any reasons for refusal.

5. Subscriptions and Match fees
Subscriptions and Match Fees will be set annually and agreed by the Management Committee

6. Officers of the club
The officers of the club will be:

  • President
  • Chair
  • General Secretary
  • Treasurer
  • Welfare Officer
  • Webmaster
  • Social and Fundraising Secretary
  • Volunteer Coordinator
  • Fixtures and Matchday Secretary
  • Team Captains
  • any other relevant position.

Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.

7. Management Committee
The club will be managed through the Management Committee consisting of:

  • The Officers of the Club
  • The Chairs of any Sub-Committee
  • The Chair of Bournville Hockey Youth Academy

Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of the club and will hold no less than 10 meetings per year.

The quorum required for business to be agreed at Management Committee meetings will be: 5

The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

8. Finance
All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 30th of April.

An statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

The Club is a non profit making organization and any surplus income or profits will be retained in the Club and re-invested. No surpluses or profits will be distributed to members or third parties.

9. Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days' notice to be given to all members.

The AGM will receive a report from each officer of the Management Committee and a statement of the accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of the Membership

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

10. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within seven days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the Secretary receiving the appeal.

11. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will be applied to another approved sporting or charitable body having similar objects to those of the Club (this would be another CASC, a registered Charity or the Sports Governing Body) as may be determined by a general meeting.

12. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Where next?

Code Of Conduct Expected minimum standards of behaviour and conduct for every member of Bournville Hockey Club: R

Affiliations

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